Privacy Policy

1. Introduction

Northstar College Recruiting ("we," "our," or "us") operates the Northstar Email Platform (the "Service"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Service.

2. Information We Collect

Account Information

• Name and email address
• Gender (for coach matching purposes)
• Athletic profile information you provide (sport, position, graduation year, etc.)

Email Provider Data

• OAuth tokens for connected email accounts (Gmail, Outlook)
• Email address associated with your connected provider

We do not read, store, or access the contents of your inbox. We only use your connected email account to send emails that you explicitly compose and initiate through the platform.

Usage Data

• Emails sent through the platform (recipient, subject, timestamp)
• Email open and click tracking data
• Template and personalization content you create

3. How We Use Your Information

• To provide and maintain the Service
• To send emails on your behalf to college coaches
• To track email delivery and engagement metrics
• To personalize your experience and match you with relevant coaches
• To communicate with you about your account or the Service
• To improve and develop the Service

4. Data Storage and Security

Your data is stored securely using Supabase infrastructure with row-level security policies. Email provider OAuth tokens are encrypted at rest using AES-256 encryption. We implement appropriate technical and organizational measures to protect your personal information.

5. Third-Party Services

We integrate with the following third-party services:

• Google (Gmail) — for sending emails via your Gmail account
• Microsoft (Outlook/Microsoft 365) — for sending emails via your Outlook account
• Supabase — for authentication and data storage

Each third-party service is governed by their own privacy policies. We encourage you to review their policies.

6. Data Sharing

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

• With your consent
• To comply with legal obligations
• To protect our rights or the safety of users
• With service providers who assist in operating our platform (under strict data protection agreements)

7. Your Rights

You have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate data
• Request deletion of your account and associated data
• Disconnect your email provider at any time
• Export your data

8. Data Retention

We retain your data for as long as your account is active. If you request account deletion, we will remove your personal data within 30 days, except where we are required to retain it for legal or compliance purposes.

9. Children's Privacy

Our Service is intended for users who are at least 13 years old. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last updated" date.

11. Contact Us

If you have questions about this Privacy Policy, please contact us at: support@northstarcollegeathleticrecruiting.com